Rockin M

Event Design & Management

Services We Offer:

EVENT PLANNER / COORDINATOR: An event or wedding planner is responsible for planning the wedding or event. Their duties include, but are not limited too, being an event designer and day of coordinator. Planning implies a full logistical process of careful preparation.  * Rockin M specifics here

EVENT DESIGNER: An event designer is responsible for creating the aesthetic design and vision for the wedding. A designer has an artistic eye that allows them to visualize the whole event and truly transform a space.    

They are responsible for developing the design plan, and for overseeing the development of all creative content and the entire creative process itself.   It includes creating floor plans, lighting design, floral arrangements, furniture, linens and the color palette.  It does not include things like contract negotiations or attending appointments alongside the bride.  * Rockin M specifics here

DAY-OF WEDDING COORDINATOR: A day-of wedding coordinator is not responsible for planning the wedding. Instead, they’re merely responsible for executing details that have already been previously planned.  They perform the task of directing the ceremony and/or logistics on the wedding day. They have no role prior to the wedding day other than to learn the details that have been planned for them to execute.  * Rockin M specifics here

ADDITIONAL SERVICES:

Custom event website creation.  

Our in-house graphic designer, Marlee,  can create beautiful custom stationery and paper elements, if desired.  She can design and print your invitations, create custom table numbers, design your placecards, create a unique and custom Welcome sign and any additional signage needed. 

We also offer calligraphy services.  Melanie has been hand addressing invitations using beautiful calligraphy for many years.  

Let us manage your entire invitation process, keep track of all your RSVPs, and manage your guest list all the way up to your event.  *this must be reserved prior to ordering invitations* 

Let us create your perfect Honeymoon package.  Dana has lived all around the world and has traveled extensively.  She can use her experience to create your romantic getaway.

Thoughtful and unique selection of gifts for your wedding party and/or parting favors.  One of our favorite ideas is custom cutting boards, handmade by a local artist.  We are a multi-generational family with origins in the Brazos Valley dating back to 1847.  We know many unique and local artisans, who are able to create thoughtful and personal wedding party gifts.  

The benefits of hiring an event planner:

Less Stress.  Planners work with you to get everything done before and during your event.  They organize the event – you get to rest easy knowing everything will be taken care of, leaving you free to enjoy your event worry-free.

Vendor connections.  Event planners know the vendors in the area.  They know which ones provide quality service within your budget.

Budgeting.  Planners can find the best and most realistic vendors and products for your budget.

Experience.  Our experience will help your event run smoothly and successfully.  Planners can dissolve issues quickly and effectively.

the specifics…

EVENT PLANNER / COORDINATOR:

We are capable of all aspects of planning and selecting the details for your wedding or event.  We will assist you in developing the overall aesthetic for your event.  We can plan and execute your entire wedding weekend – from the rehearsal dinner, to your wedding and reception.  Your event will have a cohesive, stylish and sophisticated look.  We want to take away the stress of planning and executing your wedding or event.  As your event planner we can be involved as little or as much as you desire.

Duties include:

  • Creation and management of your wedding budget.
  • Vendor referral, and later management of your vendor contacts, contracts, appointments, and payment schedule.

We will research and compile a list of trusted vendors whom we believe will achieve your dream wedding within your allotted budget.  We will set all appointments, attend all meetings, and manage all communication with these vendors.

Types of vendors to consider:

  • rehearsal dinner venue
  • stationery designer
  • farewell brunch venue
  • photographer/videographer
  • ceremony venue
  • rental company (for tables, chairs, linens, tableware, …)
  • floral designer
  • reception venue
  • hotel room blocks
  • musicians / band / DJ
  • transportation
  • caterer & bakery
  • hair and makeup
  • officiant
  • dress & tux purchasing / rental
  • photo booth / backdrop rental
  • Creation and management of your personalized timeline and checklist.
  • Creation of the wedding’s design concept and color palette guidelines. We will assist you in developing the overall aesthetic for your wedding weekend – from the rehearsal dinner to your big day.  We want to turn your visions into beautiful memories.
  • We will develop color palette guidelines.
  • Guide and assist with decor ideas.
  • Guide and assist with choosing personal flowers, floral arrangements, linens, and rental items.
  • Guide and assist with stationery selection.
  • Design the best floor plan layout for your venue.
  • Assist and attend menu tastings and selections.
  • Guide and assist in choosing wedding attire.
  • Guide and assist in choosing wedding favors, wedding party gifts and out of town guest baskets.
  • Wedding week coordination and finalization of details…. We want you to be as stress-free as possible – we will take care of everything. We are here from start to finish and so not want to leave any loose strings.
  • Rehearsal and rehearsal dinner coordination.  We can set up table decor including linens, flowers, candles, place cards, etc. 
  • Assist in picking up rental items.
  • Deliver baskets to designated hotels for your out of town guests.
  • We will coordinate and finalize “The Big Day” timeline for the wedding party.
  • Coordinate and finalize “The Big Day” timeline for all wedding party guests.
  • Coordinate and finalize “The Big Day” timeline to all vendors.
  • We will be the “go-to” for vendors and wedding party questions.
  • Greet and assist all vendors with their proper set-up location and instructions.
  • Assist in setting up the ceremony and reception decor – make sure the tables & chairs are arranged as required, dress tables with linens, candles, flower arrangements, centerpieces, place cards, guest book, gift table, programs, menu cards, photographs, etc.
  • Distribute corsages, boutonnieres and bouquets.
  • Manage the timing of the day’s events for the bride & groom, wedding party, family and vendors.
  • Gather family & wedding party for formal photographs to maximize photographers time.
  • Review seating assignments with the ushers.
  • Light all candles and ensure all last-minute touches are completed.
  • Round up, line up & cue the wedding party when it is time to walk down the aisle.
  • Appropriately cue the ceremony musicians.
  • Move any ceremony decor to the reception area.
  • Appropriately cue you through the grand entrance, toasts, cake cutting, first dance, other dances, garter / bouquet toss, and send off.
  • Ensure all vendors complete all obligations before exiting and disburse their final payments and gratuities. 
  • Collect wedding gifts, guest book, personal photographs, and other personal decor items.
  • Collect and return any rental items.
  • Farewell brunch coordination.  We can arrange catering or food delivery.  We can set up table decor including linens, flowers, candles, place cards, etc. 

EVENT DESIGNER:

We will help you decide on a color palette and theme, design a floor plan, and coordinate table decor.  We will decorate the entire space and transform your venue into more than you imagined.  Let us help, leaving you free to enjoy your big day and be totally present.

  • Creation of the wedding’s design concept and color palette guidelines. We will assist you in developing the overall aesthetic for your big day.  We want to turn your visions into beautiful memories.
  • We will develop color palette guidelines.
  • Guide and assist with decor ideas.
  • Guide and assist with choosing floral arrangements, linens, and rental items.
  • Guide and assist with stationery selection.
  • Design the best floor plan layout for your venue.
  • Wedding week coordination and finalization of details…. We want you to be as stress-free as possible – we will take care of everything.  We are here from start to finish and do not want to leave any loose strings.
  • Assist in picking up rental items.
  • We will be the “go-to” for vendors.
  • Greet and assist all vendors with their proper set-up location and instructions.
  • Assist in setting up the ceremony and reception decor – make sure the tables & chairs are arranged as required, dress tables with linens, candles, flower arrangements, centerpieces, place cards, guest book, gift table, programs, menu cards, photographs, etc.
  • Light all candles and ensure all last-minute touches are completed.
  • Move any ceremony decor to the reception area.
  • Ensure all vendors complete all obligations before exiting and disburse their final payments and gratuities. 
  • Collect wedding gifts, guest book, personal photographs, and other decor items.
  • Collect and return any rental items.

DAY-OF WEDDING COORDINATOR:

Spend your wedding day getting prepped and pampered.  Let us coordinate your Big Day set-up so you can enjoy your day and your time with your wedding party. We want you to be as stress-free as possible – we will take care of everything.

  • We will coordinate Rehearsal.
  • We will coordinate and finalize “The Big Day” timeline for the wedding party.
  • Coordinate and finalize “The Big Day” timeline for all wedding party guests.
  • Coordinate and finalize “The Big Day” timeline to all vendors.
  • We will be the “go-to” for vendors and wedding party questions.
  • Greet and assist all vendors with their proper set-up location and instructions.
  • Assist in setting up the ceremony and reception decor – make sure the tables & chairs are arranged as required, dress tables with linens, candles, flower arrangements, centerpieces, place cards, guest book, gift table, programs, menu cards, photographs, etc.
  • Distribute corsages, boutonnieres and bouquets.
  • Manage the timing of the day’s events for the bride & groom, wedding party, family and vendors.
  • Gather family & wedding party for formal photographs to maximize photographers time.
  • Review seating assignments with the ushers.
  • Light all candles and ensure all last-minute touches are completed.
  • Round up, line up & cue the wedding party when it is time to walk down the aisle.
  • Appropriately cue the ceremony musicians.
  • Move any ceremony decor to the reception area.
  • Appropriately cue you through the grand entrance, toasts, cake cutting, first dance, other dances, garter / bouquet toss, and send off.
  • Ensure all vendors complete all obligations before exiting and disburse their final payments and gratuities. 
  • Collect wedding gifts, guest book, personal photographs, and other personal decor items.

Pricing available upon request.

Please send us an email if you have any further questions.